Loudon Elementary School

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Loudon Elementary School Family/Community Engagement Plan
To ensure that parents have an adequate opportunity to participate in the planning, designing, and implementing of the Title I program, the staff at Loudon Elementary school shall:
1.Convene an annual meeting, to which all parents are invited and encouraged to attend, to inform parents about Title I.
  • Open House meetings are held in August of each school year.
2.Offer a flexible number of meetings.
  • Meetings are offered throughout the school day as well as before and after school.
  • Parents are able to request meetings during the school day as well as before and after school.
  • Planned Parent-Teacher Conferences are held twice each year.
  • PTO meetings are held each month, except December.
3.Involve parents in an organized, ongoing, and timely way in the planning and improvement of the Title I program and school level parent involvement plan.
  • Meetings are held throughout the school year.
  • Information is shared through teacher and school newsletters, parent link, school website, emails, and marquee announcements (in driveway).
  • Parent surveys are conducted each year.
  • A Home School Compact is signed each year.
4.Provide parents with:
Timely information about the program
  • Information is given to parents annually during Open House Meetings, Bridging Night meetings, and throughout the school year.
  • Monthly School Newsletters and Weekly Class Notes are used to inform parents of all activities and programs taking place at the school.
  • Parent link calls are made to inform parents of activities and programs.
  • Parent notes about the Reading Intervention Program are sent to parents.
  • Parent input is included in the TSIPP and used for evaluation purposes.
School Performance
School performance is discussed at annual Open House Meetings and Bridging Night meetings.
  • The school newsletter explains our performance.
Individual Assessment
  • Individual TCAP results are sent home with each student as soon as made available by the state.
  • A description of what the scores mean is sent to parents. (“Understanding Your Student’s Individual Profile Report (IPR)”
  • Report cards are sent home every six weeks.
  • RTI Progress Reports are sent home every three weeks.
  • Planned parent-teacher conferences are held twice per year.
  • Parent-teacher conferences are held on request.
  • S-Team meetings are held when necessary or at parent’s request.
Opportunities for regular meetings to make suggestions, share experiences, and participate in decisions relating to the education of their children.
  • Bridging Night meetings are held by each grade level each year.
  • Planned parent-teacher conferences are held twice per year.
  • Parent or teacher requested conferences are held as needed.
  • S-Team and IEP meetings are held as needed.
  • Principal’s Night In Meetings are held each year.
Timely responses to parents’ suggestions
  • Responses to parents are conducted through email, teacher notes,
  • notes in student planners, or phone calls. Principal advises that  teachers respond within 24 hours or sooner.
  • We have a voice mail system that allows parents to leave messages during instructional times so that teachers can make return calls.
5.Discuss with parents the school-parent compact that outlines how parents, school staff, and students will share the responsibility for improved student academic achievement and the means by which the school and parents will build and develop a partnership to help children achieve the State’s high standards.
  • This information is sent home in registration packet, and explained to parents of new students during enrollment process.
  • The information is reviewed at Bridging Night meetings and Principal’s Night In meetings to reinforce our belief of the school and parents working together in order for students to be successful.
  • Parent-teacher conferences are used to discuss this information.
  • Stake holders are always welcome at the school with visitor’s pass.
6.Provide parent-teacher conferences a minimum of two times per school year.
  • School-wide conferences are held each fall and spring.
  • Parents and/or teachers can request a conference at any time.
  • S-Team and IEP meetings are held as needed.
7.Provide frequent reports to parents on their child’s progress.
  • Report cards are sent home every six weeks.
  • RTI Progress Reports are sent home every three weeks.
  • Planned parent-teacher conferences are held twice per year.
  • Parent-teacher conferences are held on request.
  • S-Team meetings are held as necessary.
  • Phone calls, emails, and notes take place on a daily basis.
8.Provide to parents reasonable access to staff and opportunities to volunteer and participate in their child’s class and to observe other classroom activities.
  • Parent volunteer opportunities are discussed at Open House, Bridging night, and PTO meetings each year.
  • Parent/community volunteers are in the school on a daily basis.
  • Parent volunteers help with Redhawk Walk and Winter Carnival fundraisers.
  • Parent chaperones participate in field trips.
  • The school has a voice mail system and 4th/5th grade student planners for communication between parents and teachers.
  • Loudon Elementary has an open door policy for parents.
9.As requested, provide parents with assistance in understanding such areas as National Education Goals, state content standards, state and local assessments, and how to monitor a child’s progress.
  • Parent meetings are held each year.
  • Fourth and Fifth grade students are provided student planners with information for use throughout the school year.
  • An explanation of the meaning of TCAP scores is sent to parents. (“Understanding Your Student’s Individual Profile Report (IPR)”
  • Grade level Bridging Nights provide information concerning state standards, district and school assessments, and methods for monitoring student progress.
10.Provide help to parents in working with educators to improve the                   
 performance of their children.
  • Monthly school newsletters provide a variety of parent tips.
  • Weekly classroom notes provide information for parents.
  • Home School Connection letters are sent to parents.
  • Phone calls, emails, and notes are sent to individual parents.
  • An after school program is available for students.
11.Provide help to parents in learning how to participate in decisions relating to the education of their children.
  • Teachers and administrators discuss the benefit of parental involvement in their child’s school success and encourage them to be involved. This takes place during conferences, PTO meetings, parent meetings, Principal’s Night In and grade level Bridging nights.
  • Teachers and administrators provide information through newsletters, meetings, and emails, notes, or phone calls.
12.Provide materials and training for parents.
  • Student handbooks and planners with school information are available to all students and parents.
  • Letters are sent home telling parents how to find information.
  • Newsletters with parent tips are sent home each month.
  • Home School Connection newsletters are sent home.
  • Contact with the school counselor is available when necessary and especially during tragedies to help parents and students cope. The school counselor has resources to share with parents.
13.Coordinate and integrate parent involvement programs and activities with Head Start, public preschools, and other programs.
  • Kindergarten and Pre-K Round-up are held each spring.
  • Early Intervention program personnel attend meetings for students transitioning to our school.
14.Ensure, to the extent possible, that information regarding school and parent programs, meetings, and other activities is sent in a language parents can understand.
  • Registration and informational texts are available in Spanish.
  • ELL teachers make phone calls about grade cards and other topics when necessary.
15.Provide full opportunities for the participation of parents with limited English proficiency, parents with disabilities, and parents of migratory children, including providing information and school reports in a language such parents understand.
  • Our translator is available to parents for phone calls or meetings.
  • Our translator makes and returns phone calls when needed.
  • A County-wide ELL Parent night is held at our school in August each year.
  • A County-wide ELL Exit Celebration is held at our school each year.
  • Grade cards are provided in Spanish to Hispanic parents.
16.Educate teachers and all other staff to communicate with parents as equal partners and build ties between parents and the school.
  • School-parent compacts are used.
  • Faculty meetings and grade level meetings are held regularly to discuss positive parent involvement opportunities.
  • Grade level Bridging nights are held each year to promote parent involvement in the educational program of their child/children.
  • Professional development sessions include understanding language acquisition and cultural differences.
*If you have questions or concerns about this Loudon Elementary School Family Engagement plan, please feel free to contact Kim Greenway, the school principal, at 865-458-2001 (extension 3501) or email her at greenwayk@loudoncounty.org.